About the Role
Remitz is seeking a highly organized, motivated, and technically savvy Executive Assistant. This pivotal role is designed to significantly ease the workload of our senior leadership team, ensuring efficient operation and management of their schedules, and overseeing the progression of client projects from inception to completion. The ideal candidate will have a robust background in executive support or project management, complemented by outstanding communication skills and a strong ability to motivate people.
Key Responsibilities
- Meeting Scheduling: Manage all aspects of scheduling for the leadership team, utilizing tools like Calendly to efficiently organize meetings.
- Follow-Up Material Preparation: Coordinate the preparation and delivery of all follow-up materials and emails post-meetings.
- Contract Management: Oversee contracting processes, including claim assignment agreements, with support for platforms such as Docusign and Dropbox.
- Client Progress Tracking: Monitor and document the progress of all clients from BAA/NDA to Claim Assignment, ensuring timely completion of each phase.
- Report Compilation: Compile progress reports on the claim collections process in a format readily usable for leadership review, adding final touches before presentation.
- Team Coordination: Act as a liaison for updates from the onboarding and accounts teams, assisting with problem-solving as needed.
Qualifications
- A minimum of 5 years of experience in an Executive Assistant, Project Manager, or Office Manager role.
- Exceptional organizational skills with the ability to manage multiple tasks and projects simultaneously.
- Outstanding written and verbal communication skills.
- Experience with contract management; comfort with handling contracts is essential, though legal expertise is not required.
- Proficiency in a variety of platforms, including Gmail, Google Sheets, Excel, Dropbox, and Docusign.
- A strong personality capable of motivating and influencing team dynamics.
How to Apply
Are you ready to make a significant impact at Remitz?
Please submit your application, including your resume and a cover letter detailing your qualifications and why you're a perfect fit for this role
